AFS Document Imaging & File Management

AFS FAQs > AFS Products

What if you could locate any file in your file cabinet within seconds, look at any page within the file, and print, fax, or attach a note -- all while sitting at your desk?

Answer -- the AFS Document Imaging & File Management Solution

In simple terms, document imaging and file management is scanning and electronically managing paper files. Many organizations recognize the need for electronic filing -- either for active files, archival purposes, or both.

The secret of performing a task that appears to be so simple, yet can be very sophisticated, is the development of a system that puts it all together in one user-friendly Windows-based package - The AFS Information Management Solution. The AFS Information Management Solution achieves a level of performance beyond any other system. With the expansion of our IMS systems, the AFS solution now includes Advanced Task Management, Workflow, and Information Distribution, addressing any information management requirements you may have.

About Automated Filing Systems of Texas
Automated Filing Systems of Texas is a division of Century Business Equipment, Inc. in Houston, Texas. With more than 27 years experience, Century has become one of the largest office equipment dealerships in Houston and surrounding areas. We have gained an excellent reputation for maintaining high standards of customer satisfaction and quality service. Over ten years ago AFS of Texas, a subsidiary of Century, was formed to specialize in innovative information management solutions (IMS) such as document imaging, file management and COOL.

About AFS Information Management Solutions and CD-ROM/DVD Storage
AFS IMS systems are the first of its kind to advocate the use of CD-ROM, and later DVD, storage media instead of optical disks. Each image CD/DVD is placed in an independently active drive on a multiple drive CD or DVD server, or other mass storage device. Once scanned and indexed, any document image is available to a viewing operator within one to five seconds.

On the other hand, systems that use optical disks access a juke box, which typically contains only one or two active drives, tend to be slow and cumbersome when locating electronic documents. The software locates an image file and instructs a mechanical arm to move the proper platter into an available drive. If the drives are both in use, the image viewing operator must wait - sometimes several minutes - to view a file. Vendors who market this type of system "solve" this issue by instructing the administrator to cache the images the previous day. Realistically, who knows what documents will be requested from one day to the next?

Because of its ease of use, even a novice PC user can retrieve, review and print an image file within seconds on the AFS Information Management System. Since the images are recorded on CD-ROM or DVD and use mass storage devices, storage space and speed are never issues.

Each installation is configured specifically for the requirements of the customer. We will be happy to address your specific requirements either through email, or by phone.

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Contact Century for all your AFS needs.